Procedures for Long-Term Suspension, Expulsion, or Mandatory Reassignment



A.    Overview 
        
        If a sanction longer than a five (5) school day suspension is appropriate, the Act imposes additional procedural requirements.


        1.    Definitions

                a.        Long-Term Suspension The exclusion of a student from attendance in all District schools for a period exceeding five (5) school 
                           days but less than twenty (20) school days.

                b.       Expulsion The exclusion of a student from attendance in all District schools. 

                c.       Mandatory Reassignment The student's involuntary transfer to another District school in connection with any disciplinary action.

                d.       Jurisdiction The student may be disciplined for conduct which takes place on school grounds, in a vehicle owned, leased, or 
                          contracted by a school being used for a school purpose or in a vehicle being driven for a school purpose by a school employee or 
                          by his or her designee, or at a school-sponsored activity or athletic event. In certain but somewhat rare circumstances, students 
                          can also be disciplined for off-campus, non-school activities. Contact the Director of Student Services for off-campus misconduct.

                e.       Grounds The grounds that must be present before a student can be subject to expulsion are contained in Appendix III-C15 and the 
                          District's Standards for Student Conduct. 

B.    Procedures Required Prior to Imposing Long-Term Suspension, Expulsion, or Mandatory Reassignment 

        1.    Prior to assigning a long-term suspension, the administrator must complete the following:

                    a.       Complete an investigation of the alleged violation of the student discipline code or school policy. 

                    b.       Determine if the student violated the student code of conduct and the appropriate length of the consequence.

                    c.       Consult with the Director of Student Services.

                    d.       Provide an oral or written notice of the charges against the student.

                    e.       Present the evidence the District possesses.


C.    Procedures Required After Imposing Long-Term Suspension, Expulsion, or Mandatory Reassignment. 


        1.    Required Parent/Guardian Contact


                a.    The principal shall make immediate contact with the parent/guardian to inform them of an immediate suspension or expulsion.

                b.    The parent/guardian shall be requested to come to the school to pick up the student.

                c.    If the parent/guardian cannot come to the school, the student shall remain supervised for the remainder of the school day or until 
                       the parent/guardian arrives.

                d.    The principal must make a reasonable effort to hold a conference with the parent(s) or guardian(s) before or at the time the student 
                       returns to school. (This requirement is addressed in the Notice of Long-Term Suspension or Expulsion form.)

                e.    The Student Discipline Act has no requirements addressing what the conference should include. (This requirement is addressed in the 
                       Notice of Long-Term Suspension or Expulsion form.)


        2.    Written notice to parent(s) or guardian(s) within two (2) school days

                Within two (2) school days, the principal must provide a written statement to the student and the student's parent(s) or guardian(s) 
                describing (notification may be hand delivered to parent/guardian with receipt or sent to the parent/guardian by registered mail):

                a.    The student's misconduct that violates the student discipline code or school policy; 

                b.    A summary of the evidence to be presented against the student; 

                c.    The reasons for the disciplinary action taken; and 

                d.    The recommended consequence;

                e.    Student Rights Under Suspension Expulsion.


        3.    When Immediate Suspension is Allowed 

               The student may be suspended immediately if:

                a.    No hearing is requested; or 

                b.    If a hearing is requested, whenever the administrator determines that the student must be excluded immediately to prevent or 
                       substantially reduce the risk of:

                        (1)    Interference with an educational function or school purpose; or

                        (2)    A personal injury to the student himself or herself, other students, school employees, or school volunteers.

        4.    Students are routinely excluded until a hearing. 
Homework may be provided upon request for the first five (5) days of the student's 
               suspension. 

        5.    The administrator shall inform building front office/security staff of the name of the suspended or expelled student, the duration of the 
               suspension/expulsion, and provide a picture of the student.

        6.    Send the student and the student's parent(s) or guardian(s) the following:

                a.    Notice of Long-Term Suspension, Notice of Expulsion, or Notice of Mandatory Reassignment forms;

                b.    A Waiver/Request for Hearing form; and

                c.    The District document entitled “Student Rights Regarding Suspension, Expulsion or Mandatory Reassignment”.

        
       7.    Students with Disabilities or Suspected Disabilities 

             If a student is a special education student, 504 student, or a student with a suspected disability and the long-term suspension exceeds ten 
             (10) school days, cumulative, or if the student is to be expelled or mandatorily reassigned, then:

            a.    Inform the Director of Student Services that the student has a disability or suspected disability.

            b.    The Director of Student Services, principal or principal’s designee will:

                        (1)    If the student is in special education, request the Special Education Department or a designated person to set up a 
                                manifestation determination meeting.

                        (2)    If the student is a 504 student, request the 504 Coordinator to arrange a manifestation determination meeting with the 504     
                                team.

                        (3)    If the student has a suspected disability, inform the Case Manager or administrator's designee to arrange a manifestation 
                                determination meeting.

            c.    If the manifestation determination meeting determines the student's behavior was related to the disability, the following rules 
                   apply:

                        (1)    The long-term suspension, over ten (10) school days cumulative expulsion or mandatory reassignment is void because the 
                                 student cannot be suspended more than ten (10) school days, cumulative, during the school year.

                        (2)    The administrator may recommend the long-term suspension or expulsion to a period that will not exceed ten (10) days, 
                                 cumulative.

    11.    Students suspended for first offense drug or alcohol use shall be offered an opportunity to participate in the District’s approved 
             Suspension Reduction Program. This program is voluntary and parent/guardians must pay a fee to participate. If a student successfully 
             completes this program, the nineteen (19) school day suspension can be reduced to ten (10) school days. The following protocol will be 
             followed:

            a.    The school administrator will notify the
counseling contractor office that a student wants to participate in the program and provide 
                    the name and other pertinent information. This can be done by faxing the provided referral form.

            b.    If an administrator has any comments or recommendations, or wishes to provide more details, he/she can call t
he counseling contractor 
                   office.

            c.    
The counseling contractor office will contact the family, schedule the appointment, develop the contract, and assign specific conditions for 
                   each participant to follow. The counseling contractor office will provide case management and will notify the referring     
                   administrator of any problems or immediately upon successful completion.

            d.    If the student’s program requires fees beyond the original registration fee, the parent/guardians will be notified before they agree to 
                    participate in the program.         
                    
D.    Long-Term Suspensions Extending Beyond One (1) Semester

        1.    If there are insufficient school days in the first semester to complete the suspension period, the suspension period will be carried over to 
                the second semester.

E.    Expulsions Extending Beyond One (1) Semester

        1.    The expulsion of a student shall be for a period not to exceed the remainder 
of the semester in which it took effect unless the misconduct 
               occurred:

                a.    Within ten (10) school days prior to the end of the first semester, in which case the expulsion shall remain in effect through the         
                       second semester; or

                b.    Within ten (10) school days prior to the end of the second semester, in which case the expulsion shall remain in effect for summer 
                       school and the first semester of the following school year.

                c.    NOTE: Such action may be modified or terminated by the District at any time during the expulsion period.


        2.    Personal Injury and Non-Firearm Weapons

                The expulsion of a student for causing or attempting to cause personal injury to an employee, a school volunteer, or to any student, 
                except as provided in Subdivision (3) of Section 79-267 and 79-283, or the using, intimidating with, threatening with, handling, 
                transmitting, possessing on one’s person or in one’s vehicle any dangerous weapon, other than a firearm, shall be for a period not to 
                exceed the remainder of the school year in which it took effect if the misconduct occurs during the first semester. If the expulsion takes 
                place during the second semester, the expulsion shall remain in effect for summer school and may remain in effect for the first semester                       of the following school year. 

                    a.    NOTE: Such action may be modified or terminated by the District at any time during the expulsion period. 

        3    Firearms

                The expulsion of a student for knowingly possessing, handling, transmitting, using, intimidating with or threatening with any firearm,     
                explosive, or destructive device which for purposes of this section means a firearm as defined in 18 U.S.C. §921 as of January 1, 1995, 
                shall be for one (1) year as provided by District Rules 5400.1 (II)(D)(3)(a) & 5400.6 (II)(D)(1). This subsection shall not apply to:

                a.    The issuance of firearms to or possession of firearms by members of the Reserve Officers Training Corps when training; or

                b.    Firearms that may lawfully be possessed by the person receiving instruction under the immediate supervision of an adult instructor 
                       who may lawfully possess firearms. 

        4.    Automatic Review by Hearing Examiner in the Following School Year

                Any expulsion that will remain in effect during the first semester of the following school year shall be automatically scheduled for 
                review before the beginning of the school year. After the hearing examiner has given notice of the review to the student and the student's                        parent/guardian, the review shall be conducted by the hearing examiner . This review shall be limited to newly discovered 
                evidence or evidence of changes in the student's circumstances occurring since the original hearing. This review may lead to a 
                recommendation by the hearing examiner that the student be readmitted for the upcoming school year. If the Board of Education, or a 
                Board committee, took the final action to expel the student, the student may be readmitted only by action of the Board of Education.     
                Otherwise, the student may be readmitted by action of the Superintendent.


SECTION III, APPENDIX C




III-C1 Instructions for Completion of the Notice of Long-Term Suspension Form

III-C2 Notice of Long-Term Suspension (6-9 school days)

III-C3 Notice of Long-Term Suspension (10-19 school days)

III-C4 Instructions for Completion of the Notice of Expulsion Form

III-C5 Notice of Expulsion

III-C6 Instructions for Completion of the Notice of Mandatory Reassignment Form

III-C7 Notice of Mandatory Reassignment

III-C8 District document entitled “Student Rights Regarding Suspension, Expulsion, Exclusion, and Mandatory Reassignment.”

III-C9 Waiver/Request for Hearing Form for Students Subject to Long-Term Suspension, Expulsion, or Mandatory Reassignment

III-C10 Receipt of Disciplinary Notification Documents for Long Term Suspension 6-9 School Days (to be used when parent/student/guardian accepts disciplinary documents).

III-C11 Receipt of Disciplinary Notification Documents for Long Term Suspension 10-19 School Days (to be used when parent/student/guardian accepts disciplinary documents).

III-C12 Receipt of Disciplinary Notification Documents for Expulsion (to be used when parent/student/guardian accepts disciplinary documents).

III-C13 Receipt of Disciplinary Notification Documents for Mandatory Reassignment (to be used when parent/student/guardian accepts disciplinary documents).

III-C14 District Certification of Disciplinary Notification Documents for Long Term Suspension 6-9 School Days (to be used when parent/student/guardian refuses to accept disciplinary documents).

III-C15 District Certification of Disciplinary Notification Documents for Long Term Suspension 10-19 School Days (to be used when parent/student/guardian refuses to accept disciplinary documents).

III-C16 District Certification of Disciplinary Notification Documents for Expulsion (to be used when parent/student/guardian refuses to accept disciplinary documents).

III-C17 District Certification of Disciplinary Notification Documents for Mandatory Reassignment (to be used when parent/student/guardian refuses to accept disciplinary documents).

III-C18 Grounds for Expulsion

III-C19 Outline for Contents of an Affidavit

III-C20 Affidavit Form

III-C21 Suspension Reduction Program

III-C22 Alternative Education Program (Ombudsman)

III-C23 Ombudsman Student Referral Form

III-C24 Millard Public Schools and Ombudsman Program Administrator Information and Procedures