SUPERINTENDENT'S OUTLINE:  SUPERINTENDENT'S ROLE IN STUDENT DISCIPLINE CASES



SECTION IX - The Superintendent’s Role in Student Discipline

    A.    Superintendent's Role 

            There are four (4) times in the Student Discipline Act that the Superintendent is directly involved in the student discipline process:

            1.    On the date of the decision to discipline, the Superintendent (or the Superintendent’s designee) is to receive notice from the 
                    administrator whenever a student is going to be subjected to long-term suspension, mandatory reassignment, expulsion, or emergency 
                    exclusion for more than five (5) school days (79-264 and 79-268). See B, below.  

            2.    The Superintendent (or the Superintendent’s designee) is to appoint a Hearing Examiner if the student or student's parents or guardian 
                    request a hearing (79-268(3)). See C, below. 

            3.    The Superintendent (or the Superintendent’s designee) (or the Hearing Examiner) is authorized to have legal counsel for the Board 
                   present at the Hearing before the Hearing Examiner if the Superintendent deems it advisable (79-273). Legal counsel's presence 
                   may be either for the purpose of acting as the principal's designee or for advising the Hearing Examiner in the conduct of the Hearing 
                   (79-274). 

            4.   Subsequent to receiving the Hearing Examiner's Report, the Superintendent (or the Superintendent’s designee) is to make an 
                  independent determination of the discipline to be imposed, and then provide notice of the same to the student and the student's 
                  parents or guardian (79-283). See D, below.

    B    Written Notice from Principal

            On the date of the principal's decision to exclude a student (see A1, above), the principal is to provide the Superintendent (or the 
            Superintendent’s designee) with the student's name; the Policy, Rule(s), Standard for Student Conduct, or statute violated; and a 
            summary of the evidence supporting the charge (79-268). 

    C.    Request for Hearing

            The administrator is responsible for sending written notification to the student and the student's parents or guardian of the decision to 
            exclude.  Accompanying the notice will be a Request for Hearing form (79-268). If the student or student's parents or guardian request a 
            hearing, the request form may be delivered to the administrator or Superintendent (79-268). If a request for hearing is made, the 
            Superintendent (or the Superintendent’s designee) is to appoint a Hearing Examiner (79-269).

    D.    Superintendent's Role After Receipt of Hearing Examiner's Report

            1.    Submission of Report to Superintendent

                    After the Hearing, the Hearing Examiner is to submit a Report to the Superintendent (or the Superintendent’s designee) of the 
                    Hearing Examiner's findings and a recommendation of the action to be taken. The report is to explain, in terms of the needs of both 
                    the student and the Board, the reasons for the particular action recommended. The recommendation may range from no action, 
                    through the entire field of counseling, to long-term suspension, expulsion, mandatory reassignment, or an alternative educational 
                    placement (79-282). 

            2.    Review of Report

                    The Superintendent (or the Superintendent’s designee) is to review the Hearing Examiner's report, and may change, revoke, or impose                 
                    the sanction recommended by the Hearing Examiner, but shall not impose a sanction more severe than that recommended by the 
                    Hearing Examiner. The findings and recommendations of the Hearing Examiner and the determination by the Superintendent (or the 
                    Superintendent’s designee), are to be made solely on the basis of the evidence presented at the Hearing (79-282). 

            3.    Written Notice to Parents

                    After reviewing the Hearing Examiner's Report, the Superintendent (or the Superintendent’s designee) is to deliver notice of the 
                    Hearing Examiner's findings and recommendations, and the Superintendent's (or the Superintendent’s designee’s) determination, by 
                    certified or registered mail or by personal delivery to the student or the student's parents or guardian (79-283). 

            4.    Form A is a sample letter, which may be used to inform the student or student's parents or guardian of the Superintendent's 
                   determination.

            5.    Effect of Receipt of Superintendent's Notice

                    Upon the student's, parents', or guardian's receipt of the written notice under paragraph D 3 above, the Superintendent's determination 
                    takes immediate effect (79-283).

            6.    Student's Right to Appeal Superintendent's Determination 

                    The student or the student's parents or guardian may within seven (7) school days following receipt of the written notice of the 
                    Superintendent’s or the Superintendent’s designee’s determination, appeal the determination to the Board of Education by filing a 
                    written request with the Secretary of the Board or with the Superintendent (79-285). A hearing is to then be held before the Board 
                    within ten (10) school days after it is requested (79-285).

                    The time for the Hearing may be changed by mutual agreement between the student and Superintendent. The Hearing may be held 
                    before a committee of the Board of Education of not less than three (3) members. The appeal must be made on the record, except 
                    that new evidence may be admitted to avoid a substantial threat of unfairness. The new evidence is to be recorded (79-285).

            7.    Superintendent's Review of Expulsion at Beginning of School Year 

                    In cases of expulsion remaining in effect during the first semester of the following school year, the case is to be automatically 
                    scheduled for review before the beginning of the school year. The review is to be conducted by the Hearing Examiner after the 
                    Hearing Examiner gives notice, and is to be limited to newly discovered evidence or evidence of changes in the student's 
                    circumstances subsequent to the original Hearing. The Hearing Examiner's review may lead to the Hearing Examiner's 
                    recommendation that the student be re-admitted for the upcoming school year. If the Board took the final action to expel the student, 
                    the student may be re-admitted only by Board action. Otherwise, the student may be re-admitted by action of the Superintendent 
                    (79-283).